EPA Form Walkthrough - Filling It Out When You Buy Refrigerant

When you buy refrigerant from a legitimate supplier, you'll certify your eligibility by signing a form that your supplier keeps on file for three years per 40 CFR §82.154. The form is not complicated, but several fields trip up contractors regularly.

Field-by-field

• →Purchaser name: Full legal name matching your EPA 608 / 609 certificate.
• →Company: Business that employs you or is purchasing.
• →EPA certification number: The number on your 608/609 wallet card or certificate.
• →Certification type: I (small appliance), II (high-pressure), III (low-pressure), Universal (all three), or 609 (mobile AC).
• →Certification expiration: Many 608 certs don't expire; enter 'does not expire' if applicable. Some state renewal requirements exist.
• →Wholesaler resale box: Check only if you are a registered refrigerant reseller buying for resale to other certified techs.
• →Signature and date: Your signature - not a rubber stamp.

Common mistakes

• →Checking the wholesaler box when you're not a reseller - this is falsification and risks the supplier's license
• →Using an expired cert number - EPA cross-references; the supplier can be fined
• →Having a purchasing manager sign when the cert holder is someone else - the signature must be the cert holder's